"It takes our managers 3 months to build all the different calendars our compan needs to function. And then it all changes.”
When laying out season calendars, every person and department needs their information presented differently: high-level, detailed, by venue, by department, by person, by show, full season, and the list goes on.
While time-consuming, it's also important. These calendars are the foundation of all of the planning to be done going forward and each member of the team has a different perspective on what is most important.
Each of those calendars you create is actually just part of a Giant-Mega-Master Schedule (we call it the Timeline). Once that's built each schedule is really just selections made for a specific purpose.
In Propared you achieve this by filtering your Timeline by any criteria you want and displaying the information as Schedules.
All Schedules update automatically as you make changes saving you countless hours building them and keeping them up to date.
How to do it
- Fill out your Timeline by adding any information (Tasks) you need to track and/or share (show dates, rehearsals, work calls, milestones, due-dates, dealines, to-dos, etc).
- Assign Contacts and Venues to your Tasks so you know where things are happening and who is responsible.
- Tag Tasks with Departments and Categories to give you filtering options over different groups of tasks and levels of detail (For example, you could use a "Show Dates" tag to create a high-level company calendar).
- Filter your Timeline into Schedules based on each a venue, contact, category or any other detail.